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Processing of (personal) data by the entity in charge of the online application process

Privacy Notice for Applicants (Bounti / Honeycraft GmbH)

1) General Information

We provide this privacy notice to inform you how we handle your personal data as part of our recruitment process. It applies to applications submitted via Personio or through other channels, as well as to communication (e.g., email) and (video) interviews.

2) Data Controller

Honeycraft GmbH (Bounti)
Hundsteinweg 66, 12107 Berlin, Germany
Legally represented by: Deniz Bayraktaroglu, Ziar Khosrawi
Register court: Charlottenburg
Commercial register number: HRB 242113 B
VAT ID: DE356031536
Application contact: jobs@bounti.co
Data Protection Officer
Our external Data Protection Officer (heyData GmbH) can be reached at: datenschutz@heydata.eu.

3) Personal Data Processed in the Recruitment Process

Personal data is information relating to an identified or identifiable natural person. In the recruitment process, we typically process, among other things:
  • Basic/contact data: name, email address, phone number, address (if provided)
  • Application/career data: CV/resumé, cover letter, references/certificates, qualifications, salary expectations, availability, portfolio/links
  • Communication data: content of emails/messages, interview notes
  • Interview data: scheduling and interview content; possibly recordings (see below)
  • Evaluation data: internal assessments/scorecards (e.g., in Notion or Google Docs)
Where possible, please do not send us special categories of personal data (e.g., health data, political opinions, religious beliefs) unless this is strictly necessary.

4) Purposes of Processing

We process applicant data for the following purposes:
  • Conducting the recruitment process (review, communication, interviews, decision-making)
  • Organising interviews and appointments
  • Documenting and ensuring traceability of the selection process (e.g., interview notes/scorecards)
  • Potential inclusion in a talent pool (only with consent)

5) Legal Bases

  • Conducting the recruitment process: Art. 88(1) GDPR in conjunction with Section 26(1) German Federal Data Protection Act (BDSG)
  • Voluntary information / talent pool: consent pursuant to Art. 6(1)(a) GDPR
  • Recording of (video) interviews (if used): only with prior consent (Art. 6(1)(a) GDPR)

6) Recipients / Categories of Recipients

Only those people within our organisation who are responsible for the recruitment process have access to your data (e.g., HR/People team, hiring managers, interviewers).
We may also use tools/service providers (depending on usage), in particular:
  • Personio (ATS/HRIS)
  • Google Workspace (e.g., Gmail, Calendar, Google Docs/Drive)
  • Google Meet / Microsoft Teams (video interviews)
  • Calendly (scheduling)
  • LinkedIn Recruiter (active sourcing)
  • Slack (internal coordination)
  • Notion (internal scorecards/notes)

7) Video Interviews and Possible Recordings

Interviews may take place via Google Meet or Microsoft Teams.
If we record an interview, this will only happen after prior notice and with your explicit consent. You can withdraw your consent at any time with effect for the future.

8) Transfers to Third Countries (outside the EEA)

If service providers process data outside the EEA (e.g., the USA), this is done only in accordance with the requirements of the GDPR (e.g., adequacy decision or Standard Contractual Clauses).

9) Retention Period / Deletion

  • If your application is rejected: deletion no later than six months after completion/rejection
  • Talent pool (only with consent): deletion one year after receipt of the application or in accordance with the consent, unless withdrawn earlier
  • If you are hired: relevant data is transferred to HR administration and deleted in accordance with the applicable retention periods

10) Your Rights

You have, among other things, the right to access, rectification, deletion, restriction of processing, objection, data portability, and withdrawal of any consent given. You also have the right to lodge a complaint with a data protection supervisory authority.

11) No Automated Decision-Making

As a rule, we do not use fully automated decision-making within the meaning of Art. 22 GDPR.

12) Contact

Application/Recruiting: jobs@bounti.co
Data protection: datenschutz@heydata.eu

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.